Hands on Practice of Personal Computing Skill

Creating a New Document:

1.      Choose file Menu or  K Press(Keyword  ) Alt+F

Choose New or  Ctrl+N (New) In the New dialogue box, choose tab that contains the type of document you want to create. Now you can create General, Letter and Faxes, Memos and Reports.

2.      Press Enter or OK. In this way a normal document can be created. Now you write something in the document and save the document.

¨       To save a normal document

1.      Press File or ( Alt+F)

2.      Press S (Save) or Press Ctrl+S

3.      If the document is not saved for the fist time the Save as dialogue box will appear in the screen. Notice that the cursor is in the File Name Box and a text is seen in the box.

4.      Press backspace key once.

5.      Now type a name in the File Name text box.

6.      Press Enter or Press (Alt+S)

Note: The document will be saved and the document name will be appearing on the title bar and the cursor will remain in the screen. If you want to close the document then Press File Menu and Press Close command or Ctrl+W.  The document will be closed.

¨       To save a document in a Floppy disk.

1.      To insert the floppy disk in drive A: and Press Ctrl+S. Now Save as dialogue box will appear and type name of your file you want in the file name text box.

2.      Example: A:\My_file.  Your file name is My_file and A means floppy disk.

¨       To save a document and Exit from XP

If you want to exit from the XP before saving your document the following direction to be followed:

Press File Menu or Alt+F

Press Exit command or Press X.  Now Microsoft Word dialogue box will appear in the screen with a message "Do you want to save changes you made to Document " Press Yes button.  In the mean time Save As dialogue box will be seen and type the name in the file name text box. Thus the document will be saved and exit from the XP to Desktop Window.

¨       To Retrieve/Open a Document:

If you want to Open a document or retrieve the file the following steps to be followed:

1.      Press File Menu in the Menu Bar or

2.      Alt+F  then Press O or

3.      Ctrl+O

 Open dialogue box will appear in the screen. Notice that cursor is positioned in the file name text box. Now press Shift+Tab Key once. By an Up/Down arrow select your file in the list box then Press Enter or Press Open button by mouse.

¨       To open a document from Floppy disk:

In times of need any document may be opened from the floppy disk.  In this stage, insert the floppy disk in the A: drive and by Up/Down Arrow highlight the 3½ Floppy (A:) Press enter

Now you will see all the files in the floppy disk and then Press Tab Key once.  By Up/Down arrow highlight the file to open and press enter or Alt+O. Following these steps, you can see the all files in the floppy disk.

¨       Editing a document:

Undo typing, Repeat typing, Cut, Copy and Paste, Clear, Select all, Find and Replace.

It may be necessary to edit the document.  As for example, you applied the command and there after you don't want. In this step, you will have to go -

1.      Edit Menu and then press

2.      Undo Typing or ( Ctrl+Z) and again you want to go before then press

3.       Repeat Typing or (Ctrl+Y).

4.      Before apply cut, copy and paste command you should select the text first. In selecting text the following steps to be followed.

5.      Place the mouse pointer to the start point of the text (I -beam).

6.      Click left button

7.      From the point you want to select place the cursor on the certain point and press Shift key+Arrow Key. Drag the mouse to the ending point.

¨       Cut, Copy and Paste:

If you want to cut a word or a line or a paragraph you will simply press

1.      Cut command and paste it where you want to paste.

2.      Copy command and paste it where you want to paste or

3.      Cut command to drop the unnecessary text.

¨       Formatting the document:

There are plenty of opportunities to format a document.  You can format Font, Font size, font style, Bold, Italic, Underline, Font color, Font appearance and Changing of Character Spacing.

¨       To create font change

1.      Press Format Manu

2.      Press F(font)

3.      Press Alt+ N

4.      Press Alt+F

5.      Up/Down Arrow Key to highlight the font

6.      Press enter or OK

¨       To change Font Style:

1.      Press Format Menu

2.      Press F(font)

3.      Press Alt+N

4.      Press Alt+Y(font style)

5.      Up/down arrow key to highlight the font style as Bolt Italic, Regular etc.

6.      Press enter or OK

¨       Font Size:

Press Format Menu:

Press F(font)

Press alt+N

Press alt+S

Up/Down arrow key to highlight the size as 11,12,14,20,24,26………72.

Press Enter or OK.

¨       To Create Bold, Italic Underline

1.      Press alt+O(format)

2.      Press F(font)

3.      Press alt+N (font)

4.      Press alt+U (Underline)

5.      Arrow key to highlight Bold, Italic or Underline

¨       To change Font color:

1.      Press alt+O(format)

2.      Press F (font)

3.      Press alt+N (font)

4.      Press alt+c (color)

5.      Press Up/Down arrow key to choose the color as red, green or blue etc.

6.      Press alt+Up/down arrow key

7.      Press enter or OK

¨       To Change Font's Appearance

Select the text you want to change the font's appearance, the following directions to be followed.

1.      Press alt+O ( Format)

2.      Press F. Now you see the 'Font' dialogue box. You can choose any font from the list and can choose the effects of the font.

3.      Press alt+N(font)

4.      Press alt+M(Small Caps)

5.      √ on the small cap check box and see the preview below. Then press enter or Ok.

¨       To Create Line Spacing:

If you want to space between the lines or the lines in any paragraph, select  as you want.

1.      Press alt+O(format)

2.      Press P ( pagragraph) then 'paragraph ' dialogue box will appear

3.      Alt+I ( Indents and Spacing)

4.      Press alt+N (line spacing ) then you see Line Spacing Options.

5.      Click down arrow key

6.      Select by mouse 'double' or 'single' or 1.5 lines etc.

7.      Finally Press enter or OK

¨       To Create Bullet and Numbering:

If anyone want to use bullet or number in the text of current document, the follow steps to be followed carefully:

1.      Press alt+O (format)

2.      Press N (bullet and Numbering).  Now you see a dialogue box.

3.      Press alt+B(bulleted).  See the different bullets in the box

4.      Press Tab key

5.      Highlight the bullet as you want by the arrow key.

6.      Press enter or OK.

¨       To Create Border and Shading:

To use border and shading in the document, the following steps should be taken.

1.      Select the text you want to use border.

2.      Press alt+O (format)

3.      Press B(Borders and Shading)

4.      Border and Shading dialogue box will appear.

5.      Press alt+B(Border)

6.      Press alt+X(Box).  Press Enter or OK.

¨       To Create Border and Shading:

To use shading in the document, the following steps should be taken.

1.      Select the text you want to use Shade.

2.      Press alt+O (format)

3.      Press B(Borders and Shading)

4.      Border and Shading dialogue box will appear.

5.      Press alt+S(Shading)

6.      Press alt+Y(style)

7.      Up/down arrow to highlight 12.5% or 20% or 25%.

8.      Press alt+Up or down arrow key

9.      Press Enter or OK.

To Insert Page Number:

The following directions to be followed:

1.      Press alt+I (Insert)

2.      Press U(page number)

3.      Page Number   dialogue box will appear.

4.      Press alt+F(format)

5.      Page Number Format dialogue box will appear.

6.      Press alt+F(Number Format)

7.      Click down arrow key

8.      Select the number format from the right side list box

9.      Click start at radio button

10.  Type 1 in the text box

11.  Press OK.